THE TALENT PARADOX
OUTSOURCING/RECRUITMENT AGENCY
Job Overview:
We are seeking a highly organised, discreet, and proactive Personal Assistant to support the Chief Executive Officer (CEO) in their daily activities. The successful candidate will be responsible for managing the CEO’s schedule, correspondence, and other administrative tasks, ensuring seamless day-to-day operations.
Key Responsibilities:
1. Calendar Management: Coordinate and manage the CEO’s schedule, ensuring timely arrivals and efficient use of time.
2. Correspondence: Handle incoming and outgoing correspondence, including emails, letters, and faxes.
3. Travel Arrangements: Book travel and accommodation for the CEO and other executives, ensuring all necessary documents are in order.
4. Meeting Coordination: Arrange and coordinate meetings, conferences, and other events, preparing necessary materials and presentations.
5. Document Preparation: Prepare and edit reports, presentations, and other documents as required.
6. Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
7. Problem-Solving: Anticipate and resolve problems, ensuring minimal disruption to the CEO’s schedule.
8. Communication: Liaise with internal stakeholders, external partners, and vendors, providing excellent customer service.
Requirements:
1. Education: Bachelor’s degree in Business Administration, Communications, or a related field.
2. Experience: Proven experience as a personal assistant or executive assistant, preferably in a senior leadership role.
3. Skills:
1. Excellent organisational, time management, and prioritisation skills.
2. Strong communication, interpersonal, and customer service skills.
3. Proficiency in Microsoft Office, Google Suite, and other productivity tools.
4. Ability to maintain confidentiality and handle sensitive information.
Personal Qualities:
1. Discreet, professional, and trustworthy.
2. Proactive, flexible, and adaptable.
3. Excellent problem-solving and analytical skills.
What We Offer:
1. Competitive Salary: A salary commensurate with experience.
2. Benefits: Comprehensive benefits package, including health insurance, retirement plan, and paid time off.
3. Career Development: Opportunities for professional growth and development.
4. Dynamic Environment: Work in a fast-paced, dynamic environment with a talented team.
Goodluck!