Website TalenMo Limited
TalenMO is a professional recruitment and talent solutions firm
Job Title: Executive Assistant (CEO’s Office)
Job Type: Full Time/Onsite
Location: Magodo, Lagos State
TalenMO a professional recruitment and talent solutions firm dedicated to sourcing, screening, and placing the right people in the right roles across various MSMEs industries, is seeking a highly skilled and experienced Executive Assistant for one of our clients.
The Executive Assistant (EA) to the CEO is a high-trust, high-impact role responsible for optimizing the CEO’s time, focus, and strategic effectiveness.
Qualified candidates should send their CVs to temiloluwa.talenmo@gmail.com
Key Responsibilities:
1. Strategic Calendar & Schedule Management
Own and manage the CEO’s calendar with proactive planning.
Schedule internal and external meetings aligned with strategic priorities.
Anticipate conflicts and optimize time allocation weekly and monthly.
Ensure meeting readiness (briefs, documents, context notes).
Coordinate travel logistics (local & international).
Protect deep work time and reduce low-value engagements.
2. Task Delegation & Operational Support
Take ownership of low-level administrative and operational tasks.
Track action items from meetings and ensure follow-through.
Assist in prioritizing initiatives across departments.
Prepare summaries, reports, briefs, and dashboards.
Support execution of strategic projects.
3. Deep Working Knowledge of 8thGear Business Strategy
Develop thorough understanding of: Venture Studio model Hub Services
Growth Advisory Programs & Impact Initiatives
Align CEO activities with company goals and quarterly objectives.
Support strategy execution tracking.
Prepare strategic memos and research insights.
Serve as internal bridge between CEO and senior leadership.
4. CEO’s Office & Visitor Management
Greet and screen visitors professionally.
Coordinate meeting logistics (rooms, tech, catering).
Ensure smooth executive meeting flow.
Maintain a high-standard executive office environment.
Handle confidential matters with discretion and integrity.
5. Communication & Correspondence Management
Draft, edit, and respond to emails on behalf of the CEO.
Prepare presentations, reports, and board materials.
Manage sensitive communications with professionalism.
Track follow-ups with partners, investors, and ecosystem stakeholders.
Answer calls and respond to inquiries where appropriate.
6. Administrative & Office Management Duties
Organize reports, contracts, and documentation.
Manage expense reporting and reimbursements.
Maintain filing systems (digital & physical).
Ensure operational readiness of the CEO’s workspace.
Coordinate internal documentation flow.
General Requirements
3–5 years experience in Executive Support, Operations, or Strategy roles.
Strong organizational and project management skills.
Exceptional written and verbal communication.
High discretion and confidentiality handling.
Ability to prioritize under pressure.
Strong understanding of business operations.
Proficiency in Google Workspace/Notion, Excel / Sheets, CRM tools (Zoho preferred) and Presentation software
Strong research and analytical ability.
Ability to think ahead and anticipate needs.
High attention to detail.
Emotional intelligence and professional maturity.
Qualified candidates should send their CVs to temiloluwa.talenmo@gmail.com