Secretary/Office Clerk.

Job Title: Secretary and Office Clerk

Job Summary:

The Secretary and Office Clerk provides administrative support to ensure the smooth operation of the office. This role involves performing various tasks, such as answering phones, managing correspondence, and maintaining records.

Responsibilities:

1. Administrative Support:

– Answer and direct phone calls, emails, and correspondence.

– Greet visitors, clients, and guests.

– Manage schedules, appointments, and meetings.

2. Record-Keeping:

– Maintain accurate and up-to-date records and files.

– Organize and store documents, both physical and digital.

3. Communication:

– Prepare and send correspondence, reports, and other documents.

– Communicate with staff, management, and external parties.

4. Office Management:

– Manage office supplies, inventory, and equipment.

– Ensure the office is clean, organized, and well-maintained.

5. Data Entry:

– Enter data into computer systems, spreadsheets, or databases.

– Ensure data accuracy and completeness.

6. Special Tasks:

– Assist with special projects, events, and initiatives.

– Perform other tasks as assigned.

Requirements:

1. Education: High school diploma or equivalent.

2. Experience: Previous experience in an administrative role preferred.

3. Skills:

– Strong communication, organizational, and interpersonal skills.

– Proficient in Microsoft Office, Google Suite, or other productivity tools.

– Ability to work independently and as part of a team.

– Attention to detail and accuracy.

Personal Qualities:

1. Organized: Ability to prioritize tasks and manage multiple projects.

2. Communicative: Excellent written and verbal communication skills.

3. Friendly: Welcoming and professional demeanor.

4. Adaptable: Ability to adjust to changing priorities and deadlines.

This role requires a detail-oriented and organized individual who can provide effective administrative support to ensure the smooth operation of the office.