Personal Assistant to the CEO

Job Title: Personal Assistant to the CEO

Job Summary:

The Personal Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, ensuring seamless day-to-day operations, managing schedules, and facilitating communication.

Responsibilities:

1. Calendar Management:

– Manage the CEO’s calendar, scheduling meetings, appointments, and events.

– Coordinate with internal stakeholders, external partners, and vendors.

– Ensure timely reminders and notifications.

2. Communication:

– Handle email, phone calls, and correspondence on behalf of the CEO.

– Prepare and send correspondence, reports, and presentations.

– Screen and prioritize incoming requests.

3. Travel Arrangements:

– Coordinate travel itineraries, bookings, and logistics.

– Prepare travel documents, expense reports, and reimbursement requests.

4. Meeting and Event Planning:

– Arrange meetings, conferences, and events.

– Prepare meeting materials, agendas, and minutes.

– Coordinate with catering, audio-visual, and other vendors.

5. Confidentiality and Discretion:

– Handle sensitive and confidential information with discretion.

– Maintain confidentiality of CEO’s correspondence, meetings, and discussions.

6. Administrative Support:

– Provide general administrative support, including data entry, filing, and record-keeping.

– Maintain office supplies, equipment, and facilities.

7. Special Projects:

– Assist with special projects, research, and analysis as assigned.

– Provide support for CEO’s initiatives and priorities.

Requirements:

1. Experience: 2-5 years of experience as an Executive Assistant or similar role.

2. Skills:

– Excellent communication, organizational, and time management skills.

– Ability to maintain confidentiality and discretion.

– Proficient in Microsoft Office, Google Suite, and other productivity tools.

– Strong problem-solving and analytical skills.

3. Education: Bachelor’s degree in Business Administration, Communications, or related field.

Personal Qualities:

1. Discretion and Confidentiality: Ability to maintain confidentiality and handle sensitive information.

2. Proactivity: Ability to anticipate needs, prioritize tasks, and take initiative.

4.Flexibility: Ability to adapt to changing priorities, schedules, and requirements.

4. Professionalism: Ability to maintain a professional demeanor and represent the CEO and organization positively.

This role requires a highly organized, proactive, and discreet individual who can provide exceptional support to the Ceo.