KKYS COLLECTIONS
Outsourcing Organization
The Administrative Assistant to the CEO provides high-level administrative support to ensure seamless day-to-day operations, manage schedules, and facilitate communication. This role requires a highly organized, proactive, and discreet individual who can maintain confidentiality and handle sensitive information with discretion.
Key Responsibilities:
1. Calendar Management:
– Manage the CEO’s calendar, scheduling meetings, appointments, and events.
– Coordinate with internal stakeholders, external partners, and vendors.
– Ensure timely reminders and notifications.
2. Communication:
– Handle email, phone calls, and correspondence on behalf of the CEO.
– Prepare and send correspondence, reports, and presentations.
– Screen and prioritize incoming requests.
3. Travel Arrangements:
– Coordinate travel itineraries, bookings, and logistics.
– Prepare travel documents, expense reports, and reimbursement requests.
4. Meeting and Event Planning:
– Arrange meetings, conferences, and events.
– Prepare meeting materials, agendas, and minutes.
– Coordinate with catering, audio-visual, and other vendors.
5. Confidentiality and Discretion:
– Handle sensitive and confidential information with discretion.
– Maintain confidentiality of CEO’s correspondence, meetings, and discussions.
6. Administrative Support:
– Provide general administrative support, including data entry, filing, and record-keeping.
– Maintain office supplies, equipment, and facilities.
7. Special Projects:
– Assist with special projects, research, and analysis as assigned.
– Provide support for CEO’s initiatives and priorities.
Requirements:
1. Experience: 2-5 years of experience as an Executive Assistant or similar role.
2. Skills:
– Excellent communication, organizational, and time management skills.
– Ability to maintain confidentiality and discretion.
– Proficient in Microsoft Office, Google Suite, and other productivity tools.
– Strong problem-solving and analytical skills.
3. Education: Bachelor’s degree in Business Administration, Communications, or related field.
Personal Qualities:
1. Discretion and Confidentiality: Ability to maintain confidentiality and handle sensitive information.
2. Proactivity:Ability to anticipate needs, prioritize tasks, and take initiative.
3. Flexibility: Ability to adapt to changing priorities, schedules, and requirements.
4. Professionalism: Ability to maintain a professional demeanor and represent the CEO and organization positively.