Alliance T Global
Job Summary:
The Personal Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, ensuring seamless day-to-day operations, managing schedules, and facilitating communication.
Responsibilities:
1. Calendar Management:
– Manage the CEO’s calendar, scheduling meetings, appointments, and events.
– Coordinate with internal stakeholders, external partners, and vendors.
– Ensure timely reminders and notifications.
2. Communication:
– Handle email, phone calls, and correspondence on behalf of the CEO.
– Prepare and send correspondence, reports, and presentations.
– Screen and prioritize incoming requests.
3. Travel Arrangements:
– Coordinate travel itineraries, bookings, and logistics.
– Prepare travel documents, expense reports, and reimbursement requests.
4. Meeting and Event Planning:
– Arrange meetings, conferences, and events.
– Prepare meeting materials, agendas, and minutes.
– Coordinate with catering, audio-visual, and other vendors.
5. Confidentiality and Discretion:
– Handle sensitive and confidential information with discretion.
– Maintain confidentiality of CEO’s correspondence, meetings, and discussions.
6. Administrative Support:
– Provide general administrative support, including data entry, filing, and record-keeping.
– Maintain office supplies, equipment, and facilities.
7. Special Projects:
– Assist with special projects, research, and analysis as assigned.
– Provide support for CEO’s initiatives and priorities.
Requirements:
1. Experience: 2-5 years of experience as an Executive Assistant or similar role.
2. Skills:
– Excellent communication, organizational, and time management skills.
– Ability to maintain confidentiality and discretion.
– Proficient in Microsoft Office, Google Suite, and other productivity tools.
– Strong problem-solving and analytical skills.
3. Education: Bachelor’s degree in Business Administration, Communications, or related field.
Personal Qualities:
1. Discretion and Confidentiality: Ability to maintain confidentiality and handle sensitive information.
2. Proactivity: Ability to anticipate needs, prioritize tasks, and take initiative.
4.Flexibility: Ability to adapt to changing priorities, schedules, and requirements.
4. Professionalism: Ability to maintain a professional demeanor and represent the CEO and organization positively.
This role requires a highly organized, proactive, and discreet individual who can provide exceptional support to the Ceo.
To apply for the Personal Assistant position, follow these steps:
1. Review the job description: Ensure you meet the qualifications and requirements outlined in the job description.
2. Update your resume: Tailor your resume to highlight relevant experience, skills, and education.
3. Write a cover letter: Express your interest in the position, and explain how your skills and experience align with the job requirements.
4. Gather required documents: Prepare any additional documents requested, such as references or certificates.
5. Submit your application: Send your resume, cover letter, and required documents to the designated contact:
– Email: alliancetglobal@gmail.com
Application Deadline:
Open Until Filled.
What to Expect:
After submitting your application, you may be contacted for an interview or assessment. Be prepared to discuss your experience, skills, and qualifications.
Tips:
– Proofread your application carefully to ensure error-free submissions.
– Showcase your relevant experience and skills in your resume and cover letter.
– Demonstrate your enthusiasm for the role and organization.
By following these steps, you’ll be well on your way to applying for the Position of A Personal Assistant. Good luck!